SEAMUS Archives/Policy Statements

The SEAMUS Archives

The Society has undertaken, in cooperation with the University of Texas, the establishment of a national archive for electro-acoustic literature. Approximately 1500 titles now reside in the collection and are entered into two different online catalogs. These catalogs are available to scholars, performers, and broadcasters in every major library within the United States, Canada, Mexico and much of Europe. Compositions from SEAMUS Archives have already been included in programs of the Swedish Broadcasting Corporation and several concerts throughout the United States and Europe.

SEAMUS Policy Statements

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Table of Contents

PS 1 Mission Statement

PS 2 Membership

........2.0 Definition
........2.1 Regular and Student Memberships
........2.2 Institutional Memberships
........2.3 Honorary Memberships
........2.4 Associate Memberships
........2.5 Membership Dues
........2.6 Sustaining Memberships
........2.7 Membership List

PS 3 Board of Directors

........3.0 Definition
........3.1 Elected Officers
........3.2 Terms
........3.3 Elections
.........3.4 Ex Officio Members of the Board
........3.5 Observer Members

PS 4 Advisory Panel

........4.0 Definition
........4.1 Membership
........4.2 Term
........4.3 Powers

PS 5 Budget

........5.0 Definition

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PS 1 Mission Statement

To encourage the composition and performance of electro-acoustic music
To develop a network for technical information and support
To promote concerts and radio broadcasts of US electro-acoustic music both home and abroad
To create an exchange of information through newsletters and other means of communication
To establish and maintain a national archive and information center devoted to electro-acoustic music
To attract a wide diversity of members and supporters from both in and outside of academic institutions
To advocate licensing and copyright concerns

PS 2 Membership

2.0 Definition

Membership is open to individuals and institutions who support the goals and missions of the society. Membership in SEAMUS provides the following benefits:

Subscription to the JournalSEAMUS
Subscription to the SEAMUS Newsletter
Issues of the SEAMUS Compact Disc Series upon release

Members may include at their option a subscription to the seamus-l electronic mailing list, and inclusion of their web page in the SEAMUS On-Line web service.

Membership is defined through the payment of dues to the Society. A member in good standing is defined as one whose dues have been paid. SEAMUS membership is valid for a twelve-month period only, running September 1st to August 31st, irrespective of the date of application. Membership is renewable on an annual basis. Dues will not be pro-rated for mid-period applications. Annual dues are payable in advance, and considered due on August 31. Dues should be paid by December 31 or the memberís account will be considered delinquent, and the member will no longer be in good standing.

Members must be in good standing to receive any of the benefits defined in the paragraph. For example, members are entitled to an issue of the Compact Disc Series if they are in good standing at the time of the CD's release. Memberships are defined on four levels: Regular, Student, Institution/Library and Honorary Member.

2.1 Regular and Student Memberships

Any individual who is a citizen or legal resident of the US may join as regular or student member. Student memberships are only available to individuals currently enrolled in courses of study at a high school, college or university. Proof of enrollment (student ID card, transcript) is required for student memberships. All other individuals join as regular members.

2.2 Institutional Memberships

Libraries, institutions, and organizations may join SEAMUS as institutional members, and are entitled to all of the benefits described in paragraph 2.0. Institutional members do not have voting privileges.

2.3 Honorary Memberships

Individuals and institutions may be given honorary memberships. Honorary members are entitled to all benefits described in paragraph 2.0.

Recipients of the SEAMUS Award are automatically given an honorary membership. If they are current members of SEAMUS, their membership is converted to honorary lifetime status, effective when the current membership expires. Other individuals and institutions may be given honorary memberships only with the approval of the President and Board of Directors.

Individual and institutional honorary memberships are valid at the discretion of the President and Board of Directors. Honorary memberships are valid for the member's lifetime.

2.4 Associate Memberships

Associate Memberships are available to any individual who supports the goals and missions of the society, but is not a citizen or legal resident of the United States. Associate members are entitled to all benefits described in paragraph 2.0, but do not have voting privileges.

2.5 Membership Dues

Dues for membership in SEAMUS are as follows:

Regular Member $35
Student Member $20
Institutional Member $40
International Associate $35

There is an international membership surcharge of $10 for all memberships whose mailing address is outside of the United States. Memberships are valid for one year upon their receipt. Regular memberships are considered professional expenses and may be tax deductable.

2.6 Sustaining Memberships

Individuals who contribute to SEAMUS at levels above the regular membership dues are considered to be Sustaining Members. There are four levels of sustaining member, based on the amount of contribution to the society. The levels are:

Friend ($75 and above)
Donor ($150 and above)
Sponsor ($300 and above)
Patron ($600 and above)

Sustaining members are acknowledged in the JournalSEAMUS, the SEAMUS Newsletter and SEAMUS On-Line. A sustaining membership is valid for one year. Sustaining members are entitled to all benefits listed in paragraph 2.0.

2.7 Membership List

The list of current members and their addresses is a protected resource. It is not to be distributed to any outside organization or company. Exceptions to this policy are granted where the requestingorganization or company is a non-profit entity and it provides a service, resource or product of value and relevance to SEAMUS members. Organizations or companies which fulfill this exceptioncriteria may also distribute their materials electronically to members through the seamus-l electronic mailing list.

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PS 3 Board of Directors

3.0 Definition

The Board of Directors is responsible for all operations of SEAMUS and has the power to develop, remove or modify its policies and procedures. The Board is comprised of all elected officials, past-presidents, and other members listed in section 3.3. There are several ex officio members who are not eligible to vote, but are permitted to participate in board meetings and electronic discussions.

3.1 Elected Officers

Officers are elected to the board by a majority vote of the membership. The elective offices of SEAMUS are:

Vice President for Programs
Vice President for Membership

3.1.1 President

The President is the chief operating officer of the Society. The President is responsible calling board meetings, representing the Society at meetings of other national societies or organizations, and for administrating the SEAMUS Award. The President is ultimately responsible for all other operations and programs affiliated with SEAMUS.

3.1.2 Vice President for Programs

The VP for Programs is responsible for coordinating and assisting the national conference sites, and for developing and administrating new programs and events.

3.1.3 Vice President for Membership

The VP for Membership is responsible for recruiting and maintaining membership within the Society. The VP is also responsible for maintaining the membership database and disseminating the membership mailing list as appropriate.

3.1.4 Treasurer

The Treasurer is responsible for all fiscal transactions related to SEAMUS. This includes maintaining bank relations, depositing and collecting membership dues, distributing payments for SEAMUS related expenses, and producing a quarterly report on the financial status of the society.

3.1.5 Secretary

The Secretary is responsible for creating minutes from Board meetings, distributing and archiving those minutes, and for handling general correspondence.

3.1.6 Member-At-Large

The Member-At-Large is responsible for providing insight and input to the board from the membership as a whole, and to take on responsibilities within the activities of the Society as needed and deemed necessary by the Board and the Member-At-Large. The Member-At-Large must attend all board meetings.

3.2 Terms

Each officer serves for a term of two (2) years. There is no limit on the number of terms an individual may hold a particular office nor on the number of terms an individual may hold elected office.

3.3 Elections

The elected offices of SEAMUS are voted on by the whole membership by a method determined by an election committee appointed by the President. Elections for the offices of President, Vice President for Membership and Member-at-Large are to be held in odd numbered years for two year terms beginning in an even numbered year. Elections for the offices of Vice President for Programs, Treasurer and Secretary are to be held in even numbered years for two year terms beginning in an odd numbered year.

For example, elections for President and VP Membership are held in 1997 for terms beginning in 1998. Elections for VP Programs, Treasurer and Secretary are held in 1998 for terms beginning in 1999.

3.4 Ex Officio Members of the Board

The following persons are considered to be ex officio members of the Board of Directors. They hold full voting privileges on the Board. Ex Officio members retain their membership on the board as long as they are members in good standing.

3.4.1 Past-Presidents

Any person who has been elected President and has held that office through a complete term is considered a Past-President. Past-Presidents may hold other offices at any time, but will always retain their status as permanent member because they are a Past-President.

3.4.2 Founding Members

Fourteen (14) people established SEAMUS on November 9, 1985 in Los Angeles, California. They are Jon Appleton, Bebe Barron, Thom Blum, Frederick Lesemann, Russell Pinkston, Felix Powell, Barry Schrader, George Todd, George Balch Wilson, and Richard Zvonar. These people are considered Founding Members. Founding Members who are not members in good standing lose their status and privileges as founding members.

3.4.3 Publication Editors

The following people are to be considered members of the Board of Directors: a representative of from the JournalSEAMUS, a representative from the SEAMUS Newsletter, and a representative from SEAMUS On-Line. Each representative is to be appointed by the editor of the appropriate publication.

3.5 Observer Members

A representative from the Canadian Electroacoustic Community serves as observer member of the Board of Directors. Observer members have no voting privileges with regard to matters before the board. But they may comment and advise on such matters. The Board may add or remove observer members at its discretion.

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PS 4 Advisory Panel

4.0 Definition

The Advisory Panel is a group whose members are not part of the Board of Directors. The Panel is asked to assist the Board with policies, ideas, activities and direction in an effort to meet the needs of the field rather than only perpetuating the organizations.

4.1 Membership

Members are nominated by a Board sub-committee appointed by the President, and approved by the entire Board. Members of the Advisory Panel need not be members of SEAMUS.

4.2 Term

Members sit on the Advisory Panel for a term of two years. Members may be reappointed to the Advisory Panel, but must resign from the Panel if they are elected or appointed to the Board during their term.

4.3 Powers

Because the Advisory Panel is not elected by the membership at large, they do not have voting privileges on matters before the Board.

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PS 5 Budget

5.0 Definition

The President is responsible for submitting before the Board a proposed budget of expected income and anticipated expenditures for the upcoming fiscal year. The proposed budget must be submitted three (3) months prior to the new fiscal year. The Board must approve the budget before any expenditures can be paid in that year. The Board may amend or alter the proposed budget by a majority vote.